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Account Description

Adjusted Time - The nautical time zone system for use on high seas in which changes occur of longitude in one-hour steps.


APL (Allowance Parts List) - A technical document prepared for a specific item or component of equipment. It lists descriptive data and characteristics of the equipment, repair parts, and other technical and supply management information.

Area (Logbook) – A space or compartment of a vessel that have processes and parameters associated with it.

Associated PM – Maintenance related to a specific piece of equipment or system

Availability – Scheduled assignment of a ship to an industrial activity for the purpose of accomplishing repairs or performing maintenance and/or modernization.

Availability Type – The specific type of availability assigned to a ship. The following are a few examples:

· Dry Dock (DD) - A phased maintenance availability for the accomplishment of repairs that require the ship to be out of the water in order to accomplish repairs or modernization (shaft or propeller repairs, hull cleaning or painting, etc.)

· Fitting Out Availability (FOA) - An availability at the shipyard designated as the fitting out activity to place onboard the material specified in the ship’s allowance lists.

· Post Shakedown Availability (PSA) - An availability assigned to newly built, activated or converted ships upon completion of a shakedown cruise. The PSA will normally be of 1 1/2 - 4 months duration and will be completed no later than the end of the eleventh month after completion of fitting out at which time Ship Construction, Navy (SCN) funding and work authority terminates. Work performed shall be limited to correcting defects noted during the shakedown cruise and those remaining from Acceptance Trails.

· Regular Overhaul (ROHs) - An availability for the accomplishment of general repairs and alterations at a naval shipyard, private shipyard, or other shore-based repair activity, normally scheduled in advance and in accordance with an established cycle.

· Restricted Availability (RAV) - An availability assigned for the accomplishment of specific items of work by an industrial activity during which the ship is rendered incapable of fully performing its assigned missions and tasks.

· Voyage Repairs (VR) - Emergency work necessary to repair damage sustained by a ship to enable the ship to continue on its mission and which can be accomplished without requiring a change in the ship’s operating schedule.

Billet - A specific personnel position, assignment, or duty station.

C Rating

CASREP (Casualty Reporting) - An equipment malfunction or deficiency that cannot be corrected within 48 hours and that fits any of the following categories:

· Reduces the unit’s ability to perform a primary mission.

· Reduces the unit’s ability to perform a secondary mission.

· Reduces a training command’s ability to perform its mission, or a significant segment of its mission, and cannot be corrected or adequately accommodated locally by rescheduling or double-shifting lessons or classes.


Class - A group of ships of a similar design

CMS (Condition Monitoring System) – A module within SAMM used to view results of condition monitoring tests (i.e., VMS, lube oil samples, etc.) scheduled by SAMM.

Completion Date – The date in which a maintenance action or repair activity was completed.

Compliance – To be in accordance with request, requirements, specifications, conditions, etc.

Contract - An agreement between two or more parties for the doing or not doing of something specified.

Department – A division of an organization dealing with a particular area of activity (Engine Department, Deck Department, ETC.).

Disposition – Approval status of a VRR (approved or disapproved).


ENCON (Energy Conservation) – An MSC global effort to conserve energy through technological development and implantation, operational improvements, policy guidance and development, and training programs.

Expenditure Type – The code in which describes the funding type for a work item

Failure Mode - Manner in which an equipment or machine failure can occur. The typical failure modes are: (1) premature operation, (2) failure to operate at the prescribed time, (3) failure to cease operation at the prescribed time, (4) failure during operation, and (5) degraded or excessive operational capability.

Feedback - Theprocess to fine-tune the ship's SAMM database. Feedback can be related to a maintenance action, periodicities, and equipment nomenclature.

FORAC – For Action

Historical Comment - Comments (maintenance, repairs, condition monitoring, etc.) made in reference to a specific piece of equipment.

Historical Items – Work items previously used for an availability by a Port Engineer

HSC (Hierarchical Structure Code) – A standardized numbering system in which each character represents a system, subsystem or equipment. Each character that follows to the right of the system represents a subsystem or equipment. The HSC can be built up by adding enough characters so the individual components in a system can be recognized.

Hull Number – A serial identification number given to a ship. (A lower number implies an older vessel.)

Library Items – A feature with in SAMM Web which provided Port Engineers the capability to select work items of various categories (Proven Items, My Items, Vessel Items, Template Items, Transalt, and Maintenance Items) when creating a new work item.

LMS (Learning Management System) - A software application for the administration, documentation, tracking, reporting and delivery of e-learning education courses or training programs

Log – An identifiable collection of data that consists of numerical values, multi-choice options, and/or text stored in a database. Every log follows an organized pattern for input, modification, and approval. Logs may have parent/child relationship to one another.

Logbook – Electronic log keeping software developed by Emprise Corporation.

M Code (Maintenance Code) – Unique identifier that correlates to a specific maintenance actions.

MTBR (Mean Time Between Repairs) – The most common measure of operating reliability, typically stated as the average operating calendar time between required repairs for a particular piece of machinery, type of machinery, class of machinery, or plant.

My Items – Work items saved by a Port Engineer

NSN (National Stock Number) – The official label applied to an item that is repeatedly procured, stocked, stored, issued, and used throughout the federal supply system.

ODC (Other Direct Costs) - Incidental services or materials for which there is not a labor category specified in the contract.

Originator – The individual whom created a work request, work item, work package, availability or entered a feedback.

Parameter (Logbook) – A measurable, variable physical unit such as temperature, feet, gallons, ect.

PE Comments – A remark or statement made by the Port Engineer, usually for a VRR.

PENG – The application in which a port engineer manages the administrative workload that accompanies all repair availabilities and to improve the productivity of the port engineering staff by providing software that will generate Reports, Estimates and other documentation required for the execution and management of a vessel’s repair period.

PM (Planned Maintenance) SAMM Module - Master listing of all maintenance actions associated with shipboard equipment.

PM Compliance – Accomplishing planned maintenance items within the prescribed time-frame as scheduled by SAMM.

PMIA (Planned Maintenance Industrial Assist) – Maintenance which requires skills and facilities beyond the level of Ship’s Force.

PMIA Items – PMIA work item or work request

Priority – An item that is regarded as more important than another.

Processes (Logbook) – The overall term for a site-related action or a defining function of equipment or machinery. In Logbook’s organization, it falls between site and parameter.

Procurement - The acquisition of goods, services or works from an outside external source.

Project Code –A three character code assigned to identify projects of a special program nature for recognition throughout any distribution system.

Proven Items – Work items deemed successful in previous availabilities and saved for future use.

RAC (Risk Assessment Code) – An expression of the risk associated with the hazard that combines the hazard severity and mishap probability into a single arabic numeral.

Requisition – A document generated by an internal or external organization to notify the purchasing department of items it needs to order, their quantity, and the time frame that will be given in the future.

RFP (Request for Proposal) - A solicitation made, often through a bidding process, by a company interested in procurement of a commodity, service or valuable asset, to potential suppliers to submit business proposals.

Sample Point – The location at which a lube, fuel, or chemistry sample is drawn from a piece of equipment or system.

SEAS (Shipboard Engineering Analysis System) – A web based application where condition monitoring results can be reviewed and analyzed.

Sequence (logbook) – A complete set of numeric and multi-choice data values with comments, or text, uniquely identified by a single date-time stamp. The stamp is assigned by the system when the sequence is committed. The time is recorded to the nearest hundredth of a minute.

Service Order – A repair activity scheduled outside of a planned availability

SF Actual M/H (Ship’s Force Actual Man-hours) – The true number of hours expended to accomplish a maintenance action or repair activity.

SFWL (Ship’s Force Work List) – Listing of work center corrective maintenance to be completed by Ship’s Force

SME (Subject Matter Expert) – Anindividual who exhibits the highest level of expertise in performing a specialized job, task, or skill within the organization.

Shipboard Info – Repair Details pop-up within the VRR module which displays: Repair Status (Start date, estimated man-hours, repair code, etc.), Repair Data (type, category, CASREP ID, ETC.), and close out notes

Shore side Info – Repair Details viewed from VRR module which displays: Repair Status (Disposition, FORAC, etc.), Scheduled Work Items (Availability, work pack, cost, etc.), and Port Engineer Comments.

Specification – A single work item or a complete set of work items.

Standard Items – Specifications that ensures that appropriate contract language is used in transmitting technical, quality and environmental/safety requirements.

Standard Text (Logbook) – Any text entry one foresees using more than once. One may create, insert, maintain, or delete standard text entries in both Log Text and Night Orders.

SWBS (Ship Work Breakdown Structure) – A decomposition of a ship system into smaller sub-systems and components in which an Equipment Functional Description (EFD) correlates to an Hierarchical Structure Code (HSC).

· Auxiliary Systems, General – 5

· Sea Water Systems – 52

· Auxiliary Sea Water Systems – 524

· Pumps, Auxiliary Machinery Sea Water - 5242

System – One or more pieces of equipment interconnected to provide a service such as cooling, electrical generation/distribution, and propulsion.

Task Code

Template Items – A pre-set work item that is used so that the format does not have to be recreated each time being that it is applicable across multiple classes due to the nature of the repair activity (Ex. Valve Overhaul).

Transalt (Transportation Alterations) - Any change in hull, machinery, equipment, arrangement or allowance that involves a change in design, material, quantity or location of equipment and components in a ship.

UTC Time - Coordinated Universal Time (French: Temps Universel Coordonné, UTC) is the primary time standard by which the world regulates clocks and time.

Vessel Items – Work items associated/assigned to a specific vessel

VRR (Voyage Repair Request) – A request for repair activity on a piece of equipment or ship system to be accomplished/contracted during an availability. A Port Engineer uses VRRs to develop the scope of work for a repair.

VTL (Virtual Technical Library) – A single repository for MSC technical manuals, engineering drawings, engineering service bulletins, and general references.

Work Item – A separately numbered part of the work package describing a discrete portion of the work to be accomplished

Work Package – The entire written portion of the contract including the Master Ship Repair Agreement, the contract provisions, work items, and the GTRs.

Work Request – The act of ship’s force requesting repair activity to a piece of equipment or ship system

Workbook (SAMM Module) –Repository for scheduled planned maintenance actions.


ABS –American Bureau of Shipping

ABV– Above

AC– Air Conditioning

ACP– Alternate Compliance Program

ADHOC–Maintenance task added by Ships Force in SAMM

AEL–Allowance Equipage List


AFS–Anti-fouling System

AIS–Automatic Identification System

ANOC–Afloat Network Operations Center

ANSI–American National Standards Institute

AOR–Area of Responsibility

APL– Allowance Parts List

ASTM–American Society for Testing and Materials

BDN–Bunker Delivery Note

BNOC–Backup Network Operations Center

BRF–Best Replacement Factor

Broberg–Swedish Airline

CAC –Common Access Card

CAGE–Commercial and Government Entity

CASREP–Casualty Report

CAT –Category Code

CCO –Contract Change Order

CFPP– Cold Filter Plugging Point

CFR – Code of Federal Regulations

CHENG –Chief Engineer

CHMATE–Chief Mate

CIVMAR–Civilian Mariner - Merchant Mariner employed as a Federal Employee

CL –Center Line of Ship

CLF –Combat Logistics Force

CLIP –Configuration and Logistics Information Program

CMEO – Civilian Marine Engineering Officer

CMLS –Contractor Maintenance & Logistics Support

CMPI – Civilian Marine Personnel Instruction

CMS–Condition Monitoring System

CND – Computer Network Defense

CNO –Chief of Naval Operations

COG – Navy Cognizance Code

COI –Certificate of Inspection (issued by the US Coast Guard)

COMSC– Commander, Military Sealift Command

CONMAR–Contract Mariners

COR–Contracting Officer Representative

COSAL– Coordinated Shipboard Allowance List

CRF –Critical Risk Factor

CSR–Continuous Synopsis Record

CTO –Communications Tasking Order

DAASC– Defense Automatic Addressing System Center

DASN –Deputy Assistant Secretary of the Navy

DERAT – Verb meaning to rid rats

DESC – Defense Energy Support Center

DFM – Diesel Fuel Marine

DFSP–Defense Fuel Support Point

DK –Doctor Diesel Program

DLA –Defense Logistics Agency

DMA –Marine Gas Oil

DMX–Is an ASTM grade for diesel fuel. Similar to marine gas oil

DOD –Department of Defense

DON – Department of the Navy

DPA – Designated Person Ashore


DWL –Design Waterline

ECA – Emission Control Area

ECC –Energy Conservation Concept

ECM –Energy Conservation Measure

EDAS–Enhanced Dada Acquisition System

EDD – Estimated Delivery Date

EFD –Equipment Functional Description

EIN – Equipment Identification Number (model number)

EMS – Environmental Management System

EN –Test Method European Standard, similar to ASTM

ENCON – Energy Conservation

EP –Environmental Protection

EPA – Environmental Protection Agency

EPU –Engine Processor Unit

F-76 – Diesel Fuel Marine

FB – Feedback

FOS –Full Operating Status

FSC – Federal Stock Class

Ft – Feet

GFY – Government Fiscal Year

GO-CO –Government Owned - Contractor Operated

GO-GO – Government Owned - Government Operated

GRT – Global Review Team

HAZMAT – Hazardous Material

HB – Half Breadth

HGT – height

HMIC –Hazardous Material Code

HSC – Hierarchal Structure Code

IA –Information Assurance <p> IACS – International Association of Classification Societies

IAPP – MARPOL Annex VI Certificate for Air Pollution Prevention

IAW – In accordance with

IFF – Identification Friend or Foe

ILO – International Labor Organization

ILS – Integrated Logistics Support

IMO – International Maritime Organization

INST – Instruction

INSURV –Board of Inspection and Survey

IOPP –MARPOL Annex I Certificate for Oil Pollution Prevention

IP – Test method, ISO standard, similar to ASTM

ISM – International Safety Management

ISO –International Organization for Standardization

ISPP –MARPOL Annex IV Certificate of Sewage Pollution Prevention

ISPS – International Ship and Port Facility Security

ISSM – Information Systems Security Manager

ITOPF – International Tanker Owners Pollution Federation

JSOP – Joint Statement of Policy

KG – Vertical Center of Gravity

KM –Height of Metacenter

KO – Contracting Officer

LAN – Local Area Network

LCB –Longitudinal center of buoyancy

LCF – Longitudinal center of flotation

LCG – Longitudinal Center of Gravity

LED –Light Emitting Diode

LO – Lube Oil

LOGREQ – Logistics Requirements Message

LRIT – Long Range Identification and Tracking

LSD – Dock Landing Ship

Ltons – Long tons, 2240 pounds

MARAD –Maritime Administration

MARPOL –Marine Pollution Act

MCC – Mission Criticality Code

MCODE – Maintenance Code

MGO – Marine Gas Oil

MIL-STD –Military Standard

MLP – Mobile Landing Platform

mm – Millimeter

MML – Master Maintenance Library

MOA – Memorandum of Agreement

MPDE – Main Propulsion Diesel Engine

MPS –Maritime Prepositioning Force

MRMS –Maintenance and Repair Management System

MS –Management System

MSC –Military Sealift Command

MSCGHD – Military Sealift Command Global Help Desk

MSD –Marine Sanitary Device

MSDP –Maintenance Skills Development Program

MSDS –Material Safety Data Sheet

MSFSC –Military Sealift Fleet Support Command

MSG –Maintenance Steering Group (Airline Industry Organization)

MT1” –Moment to trim 1”

NAVAIR –Naval Air Systems Command

NAVMED –Naval Medical

NAVSEA – Naval Sea Systems Command

NESHAP – National Emissions Standards for Hazardous Air Pollutants

NEURS – Navy Energy Usage Reporting System

NFAF – Naval Fleet Auxiliary Force

NFPA –National Fire Protection Association

NIIN – National Item Identification Number


O/H –On Hand

OCI –Operating Contract Inspection

OCIMF –Oil Companies International Marine Forum

ODC –Other Direct Cost

OEM –Original Equipment Manufacturer

OMT – Overhaul Management Team

OPCO –Operating Company

OPCON –Operational Control

OPNAV – Chief Of Naval Operations

ORM – Operational Risk Management

OSI – Operating Space Item

PBTWI – Progress By Time Work Item

PE –Port Engineer

PENG –Port Engineer - Software program to manage repair/maintenance contracts

PENG SP1 –Port Engineering Service Pack 1

PEO – Program Executive Office

PKI –Public Key Infrastructure

PM – Planned Maintenance

PM – Program Manager

PMAP – Protective Measures Assessment Protocol

PMS – Planned Maintenance System

PMIA –Plainned Maintenance Industrial Assist

POC – Point of Contact

PSDPN – Production Schedule Deficient Progress Notification

Psi – pounds per square inch

PQ –Particle Quantifier

QMS –Quality Management System

RA – Reciprocating Analysis

RCM – Reliability Centered Maintenance

RDD – Required Delivery Date

RFE –request for Estimate

RFP – Request For Proposal

RFT – Ready For Tasking

RIC – Repairable Identification Code (APL)

RIN – Record Identification Code

RITEMOV – Readiness Improvement Through Enhanced Monitoring Observation and Validation

ROC –Required Operational Capabilities

ROS – Reduced Operating Status

S/N – Serial Number

SAC – Service Application Code

SAD –Service Application Description

SAMM – Shipboard Automated Maintenance Management System

SASS – Ship Security Alert System

SB – Side Block


SEACARD – Ship's Bunker Easy Acquisition Card Progam

SEALOGS –Sealift Logistic Command

SECNAV –Secretary of the Navy

SEEMP – Ship Energy Efficiency Management Plan

SFWL – Ships Force Work Item

ShipCLIP – Shipboard Configuration and Logistics Information Program

SIRE – Ship Inspection Report

SitRep – Situation Report

SLAC – Shelf Life Action Code

SLC – Shelf Life Code

SMART – Ship Material Assessment and Readiness Testing

SMIC – Special Material Identification Code

SMIS-SM – Shipboard Management Information System-Supply Module

SMS –Safety Management System

SOLAS – Safety of Life At Sea

SOVC – Statement of Voluntary Compliance

Sqft – Square feet

SQMS – Safety & Quality Management System

Squats – Exercise

SRD – Selected Record Drawing

SRI – Storeroom Item

SRP –Stern Reference Point

SSDG –Ship Service Diesel Generator

SSMD – Shore Submarine Maintenance Division

SSN – Ship Sequence Number

SSPC – Society for Protecting Coatings: (use to be -Steal Structure Painting Council)

SUBMEPP – Submarine Maintenance Engineering, Planning and Procurement Activity - Naval Sea Systems Command (NAVSEA).

SUPSHIP – Supervisor of Shipbuilding (NAVSEA)

SWAB – Ship Work Authorization Boundary

TACAN – Tactical Air Navigation

TACON – Tactical Control



TPI –Tons per inch immersion

TRANSALTS – Transportation Alteration

TRIMS – Total Records and Information Management

UAL – United Ailines

UNREP – Underway Replenishment

UOM – Unit of Measure

USCG – United States Coast Guard

USN –United States Navy

UWH –Underwater Hull

VAC –Volts, AC power

VCG –Vertical Center of gravity

VFD –Variable Frequency Drive

VM_ESN – Valve Mark/Equipment Serial Number

VCF – Volume Correction Factor

VOC –Volatile Organic Compound

VOHAP – Volatile Organic

VPP – Voluntary Protectoin Programs (OSHA)

VRR – Voyage Repair Request


WI –Work Item

WP – Work Package